How to Enter Expenses

MonkeyPod makes it easy to enter and track all of your expenses in one place. This article provides a very basic introduction on how to track expenses.

Where do I go to track expenses in my MonkeyPod?

Choose Finance from the main menu, and at the bottom of the "Income & Expenses" section you'll see a set of menu items related to tracking expenses.

Whether you're writing a check, entering a credit card charge, entering a bill or paying a bill, this is where you'll input most of your expenses.

While each screen is slight different depending on the expense, the thing you'll find in common for almost all of them is the ability to attribute an expense to an account, a class, and a tag. In addition, you may specify grant funds to be used, and even add notes about the transaction.

Frequently Asked Questions

How do I track expenses related to a grant?

First, enter the grant as a grant transaction. Then when paying a bill or writing a check, click "Apply grant funds" in the "Expense Details" section, and select the relevant grant.

What if I want to split an expense?

To split an expense among accounts or grants, click "Add an expense line" and enter the details there. You may add multiple expense lines by repeating that process.

What are Accounts, Classes, and Tags?

Check out this article for lots of great detail about accounts, classes, and tags and how they used to help you track expenses.

Where can I review expenses I've entered? Are there any relevant reports?

From the main menu, choose Finances > Search Transactions to search for specific type of transactions. The Reports menu also includes a number of options under the "Accounting & Finance" heading to help you review your expenses, such as Income & Expense by Month, Income & Expense by Class, and the statement of Functional Expenses.

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