How to Run a Health Check on Your Financial Setup

A well-organized chart of accounts, class list, and tag list are the foundation of meaningful financial reporting in MonkeyPod. But it's easy for things to get messy over time. Unused accounts can linger, classes get added without a clear structure, or tags become inconsistent. The Financial Configuration Health Check uses AI to review your setup and flag anything in these areas of your MonkeyPod that might be worth a second look.

What does the health check do?

The health check analyzes your chart of accounts, classes, and tags together as a single holistic review, and produces a report with specific observations and recommendations. Because it looks at all three in combination, it can catch issues that wouldn't be visible from any one list alone, like program-related tags being active while the corresponding class has never been used.

It looks for things like:

• Accounts that are redundant, unused, or could be consolidated
• Classes that are missing, misconfigured, or causing transactions to be coded to the wrong functional category
• Tags that don't have types, are inactive, or are structured in a way that limits their reporting value
• Patterns that could affect the accuracy of financial statements or Form 990 reporting

Where to find it

This feature is available only to Admin users.

You can run the report using the Health Check button at the top of any of these locations:

• Finance > Chart of Accounts
• Finance > Classes  
• Finance > Tags  
• Onboarding Center — on the Accounting setup step

All four entry points open the same report.

The analysis typically takes about a minute to complete.  Once a report has been generated, it stays cached so it loads instantly the next time you click the Health Check button. The cached version displays the date that the report was run at the top.  

Rerunning the health check

After you've made adjustments to your accounts, classes, tags or related transactions, you can use the Refresh button at the top of the health check report to generate an updated version.

Reading the results

The report is organized into four parts:

1. Overall Assessment: A summary of what's in good shape and where the most urgent issues are.
2. Accounts, Classes, and Tags sections: Each section covers what's working well alongside any observations or concerns.
3. Prioritized Next Steps: A numbered action list at the end of the report, ordered by urgency, so you know exactly where to focus your attention.

Findings range from minor housekeeping (like deactivating an account that's never been used) to issues that need immediate attention (like transactions being coded to the wrong functional category, which would affect your financial statements and Form 990). The report explains each finding in plain language and gives you enough context to decide whether action is needed for your specific situation.

Not every flagged item is a problem — some findings are simply prompts to confirm that your setup is intentional. When in doubt, share the report with your bookkeeper or accountant for their input.

Sharing the report

To share the health check results with your bookkeeper or accountant, use the Email PDF option at the top of the report. The report will be emailed to you as a PDF file which you may share with others.

A note on running the health check during onboarding

The health check is available in the Onboarding Center's Accounting step, but keep in mind that if you run it before you've imported or entered your financial history, the analysis will reflect an empty set of books. Some findings — like accounts that have never been used — may be less meaningful at that stage. For the most useful results, consider running the health check again after your financial data has been imported.